No formal data governance policy in 44% companies: frameworks can help

Published On May 19, 2020
In Blog Archives

Data is the new competitive edge. Every organization wants to use it to drive their business forward. To fruitfully use it to power plans and strategies, they need to consider a 360-degree approach towards data. Understanding what purposes data should solve is extremely important to achieve success. Obtaining value from raw data to derive insights that drive results gives companies a competitive edge. The strength of a firms’ data governance depends on how well they handle their information and what value they derive from it.  

Upcoming technology trends like Machine Learning, Artificial Intelligence, and automation bank heavily on information to produce good results. Hence, data governance is a strategy that’s likely to stay relevant in the coming years.  

Defining data governance framework

A data  framework means  constructing   a model for handling companies’ data. This outline sets directions of engagement for companies and management actions, especially those that deal with the production and manipulation of data. DGI (Data Governance Institute) states that this framework helps various stakeholders recognize and fulfill information requirements. Furthermore, they emphasize that simply   possessing data management systems is not enough. These systems need to be accompanied by rules and regulations for improved data governance.  

Why you need this framework? 

Here’s why you should invest in data governance: – 

  1. Experian states 95 percent of high-ranking executives believe that data is critical for decision making in business planning (Edg). 
  1. Furthermore, 49 percent  companies state human intervention causes bad data (Edg). 
  1. 89 percent of all top executives agree that inaccurate data impedes customer relations (Edg).

This framework will help you in the subsequent areas: – 

  1. Management – Data governance ensures that the higher management properly manages corporate data assets, the value they carry, and the impact they have on a company’s operations and market prospects.
  1. Finance – Efficient data governance helps the finance department consistently report accurate data. 
  1. Sales – For Sales, data governance gives a deeper insight into customer behavior and helps formulate strategies with a high success rate. 
  1. Procurement – Using accurate data and business ecosystems, the procurement team can reduce costs and improve operational efficiency. 
  1. Production – Data governance helps production departments implement and take advantage of automation. 
  1. Legal – Having accurate data at their disposal help legal teams stay in step with constantly changing regulations. 

Data Governance gives you cleaner, filtered, and useful data in the desired format that acts as a valuable input for analytical tools. These analytical tools then provide deeper insights for improved decision-making.  

Data governance objectives 

Advantages of data governance | SG Analytics

Stakeholders involved in building a data governance framework 

Constructing a data governance framework requires the entire organization’s efforts. Successful transformation of data management practices involves the constructive involvement of the firms’ brightest stakeholders. Here are some common roles critical to the process: – 

  1. Data Owners – They are responsible for making and enforcing decisions across the company. Appointing these roles on an entity level (such as consumer records, product records, employee records) is a smart move. These owners are also accountable for the state of information as an advantage.   
  1. Data Stewards – These subject matter experts enforce data governance policies and standards on a day-to-day basis. Either they take care of data as an asset or advise others in the organization.  
  1. Data Custodians – These operators ensure easy business and technical onboarding and maintenance to the data assets.  
  1. Data Governance Committee – This committee approves data policies and handles emergency data integrity issues.   

The data governance framework 

This framework helps different departments among organizations reconcile with each other on how they wish to handle data. DGI’s framework has 10 crucial components. They are: – 

Starting with the ‘Why’ 

Stating your mission and vision should be your first step in getting closer to your data governance reality. This action clarifies why you’re undertaking this humongous task and helps get your team on board. 

Get Specific with ‘What’ and ‘How’ 

Once your mission is set, chalk out a plan on how you’ll execute your vision. Here’s how you plan to clarify your vision: – 

  1. Specify data governance objectives, metrics to monitor success, and funding sources  
  1. Define rules and regulations on issues you can anticipate 
  1. Delegate decision-making responsibilities, accountability to the right authorities  
  1. Establish control mechanisms to monitor future data issues 

Optimize your processes with ‘When’ 

Your main goal should be to set up a standard and repeatable processes with technology. This integration eases and optimizes your data governance processes. This outcome ultimately decides the chances of your success with this framework.  

Final thoughts 

Building a data governance framework is a long-term process and needs attention. Data Management is crucial for businesses and helps you get the most value out of your data. So, use technology to establish a rock-solid data foundation and grow your company. 

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